# Track 1: create and manage an AI club

**Final artifact:** a six-week club launch kit with purpose, meeting plan, roles, resource list, feedback method, and a plan for the first session.

**Outcomes:** Students identify an audience and need, plan an inclusive meeting, assign work, manage a small resource budget, and use feedback to revise an event.

**90-minute setup:** Prepare the audience, role, budget, and feedback cards, plus a timer and a whiteboard. The facilitator needs no account. Print the [club charter](../artifacts/club-charter.md) and keep one copy of the shared rubric.

## Sessions

1. **Purpose and audience.** Map possible members and their needs. Middle school teams choose from three audience cards and write a one-sentence purpose. High school teams interview a fictional stakeholder set and define a measurable outcome. Checkpoint: audience-and-need card.
2. **Program design.** Compare a demo, build night, help desk, and discussion format. Draft a 60-minute agenda with a welcome, build time, check-in, and close. Middle school uses a time-block template. High school adds dependencies, accessibility checks, and a backup activity. Checkpoint: agenda.
3. **Roles and operations.** Assign facilitator, materials, welcome, timekeeper, and documentation roles. Model a handoff when someone is absent. Middle school uses role cards. High school writes a runbook and escalation path for a broken link, missing material, or conflict. Checkpoint: role board and handoff note.
4. **Resources and responsible promotion.** Build a mock budget and a resource inventory. Design a flyer that makes no promises and collects no personal data. Middle school uses fixed prices and a paper flyer. High school compares two resource plans and explains tradeoffs. Checkpoint: budget and flyer.
5. **Run a mini-meeting.** Facilitate a 20-minute sample meeting. Observers record wait time, participation, unclear instructions, and one accessibility barrier. Middle school uses a three-question feedback card. High school codes feedback into themes and chooses one change. Checkpoint: observation log.
6. **Launch review.** Present the club launch kit to another team. Teams answer: Who is it for? What will members make? What will we learn? What would cause us to pause or change the plan? Checkpoint: final kit and two-minute briefing.

## Starter worksheet

| Prompt | Team answer |
|---|---|
| The club is for | |
| Members want to | |
| A successful first meeting produces | |
| Roles and backup person | |
| Materials and estimated cost | |
| Access or language needs to plan for | |
| Feedback question with no personal data | |
| Change we will make after feedback | |

**Track rubric emphasis:** Problem and audience, team practice, and communication count twice. A strong kit names a real activity, a time-boxed agenda, a backup plan, and a fair way to learn what worked.